The 12 Best App for Recording Meetings in 2025

In today's fast-paced world of remote and hybrid work, the details discussed in meetings are more valuable than ever. From critical project decisions to spontaneous brainstorming sessions, being able to revisit conversations is a superpower. But with so many options available, choosing the right app for recording meetings can feel overwhelming. Are you a solo consultant who needs simple, reliable recordings? Or part of a large enterprise where security and compliance are paramount?

This guide is designed to cut through the noise. We'll dive deep into 12 of the best tools on the market, from dedicated AI assistants like MurmurType and Fireflies.ai to integrated platform solutions like Zoom and Microsoft Teams. We won't just list features; we'll analyze their real-world performance with screenshots and direct links to each platform.

We'll explore their unique strengths, potential drawbacks, and the specific use cases where they shine. Whether you're a student, a business professional, or a content creator, this resource will help you find the perfect match to boost your productivity and ensure no great idea gets left behind. We've done the heavy lifting so you can confidently select the ideal tool for your specific needs.

1. MurmurType

MurmurType stands out as a premier Mac-based application, transforming the way professionals capture and transcribe meeting discussions. While not a direct recording tool itself, its power lies in its ability to provide real-time, highly accurate transcription of any audio source your Mac can hear, including online meetings on platforms like Zoom, Teams, or Google Meet. This makes it an indispensable app for recording meetings in text format, ensuring every spoken detail is captured with precision. Its advanced speech-to-text engine handles complex terminology and punctuation effortlessly, making it a top-tier choice for business professionals, academics, and content creators who demand accuracy.

What truly sets MurmurType apart is its dedication to user privacy and flexibility. It offers three distinct transcription modes, catering to different security needs. The fully local mode keeps your data 100% on-device for maximum confidentiality, a critical feature for sensitive meetings. Alternatively, you can use your own OpenAI API key for cloud processing or opt for the managed cloud service for ultimate convenience. This adaptability ensures that any organization, from a security-conscious enterprise to a nimble startup, can find a configuration that fits its workflow and privacy policies.

Key Features & Use Cases

• Seamless Integration: Dictate directly into any Mac application. Transcribe meeting notes straight into your CRM, project management tool, or a simple document without any extra steps.

• High Accuracy: The transcription engine is praised for its ability to correctly capture specialized jargon and maintain context, even with multiple speakers or background noise.

• Privacy-First Options: The 100% on-device mode is a significant advantage for users in legal, healthcare, or corporate environments dealing with confidential information.

• Flexible Pricing: MurmurType accommodates various budgets with a one-time purchase for the local-only version, or affordable monthly and annual subscriptions that include cloud transcription minutes.

While MurmurType excels in transcription, its capabilities are also highly relevant for creating detailed notes from educational sessions, as detailed in their guide on the best apps to record lectures. The primary limitation is that local transcription requires downloading large language models, and the pay-as-you-go cloud option has variable costs. However, for those seeking an elite transcription partner for their meetings, MurmurType offers a robust, secure, and highly effective solution.

Website: https://murmurtype.me

2. Zoom

Chances are you’ve already used Zoom, but many people don’t realize it's a powerful and reliable app for recording meetings, not just for hosting them. Its ubiquity is its greatest strength; almost everyone knows how to use it, eliminating the friction of introducing a new tool to your team or external clients.

Zoom offers two distinct recording methods. Local recording, available on both free and paid desktop plans, saves the meeting file directly to your computer. For paid users, cloud recording provides a more flexible solution, automatically saving recordings online and generating a shareable link. This is ideal for distributed teams who need quick access without downloading large files.

Key Features and User Experience

The user interface for recording is straightforward: a simple click of the "Record" button starts the process. Paid plans enhance this by allowing automatic recording to start the moment the first participant joins, ensuring you never miss a thing.

• Pros: Its massive user base and simple interface make it incredibly accessible. The platform's reliability is top-notch, and the option for local recording on the free plan is a significant plus.

• Cons: Cloud recording and its more advanced features, like separate audio files and timestamps, are locked behind a paid subscription. Additionally, mobile users cannot record locally, and cloud storage quotas can become costly for heavy users.

• Website: https://zoom.us

3. Microsoft Teams

For organizations already embedded in the Microsoft 365 ecosystem, Microsoft Teams stands out as a seamless app for recording meetings. Its biggest advantage is its deep integration, automatically saving recordings to OneDrive or SharePoint. This removes the hassle of manual uploads and leverages the powerful security and compliance infrastructure your organization already trusts.

Recording in Teams is designed for enterprise-level governance. IT administrators can set detailed policies, controlling who can record meetings and whether recordings start automatically. Once a meeting ends, the recording appears directly in the meeting chat and calendar event, complete with a transcript, captions, and the "Teams Recap" feature for easy playback of key moments.

Key Features and User Experience

Starting a recording is a simple one-click action within the meeting controls. The experience is centered around organizational control and accessibility after the fact. Unlike some platforms, Teams recordings are treated like any other file in your Microsoft 365 environment, making them easy to share, manage, and secure according to company policy.

• Pros: Recordings are centrally stored and managed within OneDrive/SharePoint, benefiting from Microsoft 365's robust security. Strong administrative controls provide excellent governance, and deep integration makes it a natural choice for existing users.

• Cons: The ability to record is entirely dependent on your specific license and the policies set by your IT admin, which can be restrictive. Recordings also count against your organization's overall OneDrive and SharePoint storage quotas.

• Website: https://www.microsoft.com/microsoft-teams

4. Google Meet (Google Workspace)

For teams already embedded in the Google ecosystem, using Google Meet as an app for recording meetings is a seamless and logical choice. Its primary advantage is its deep integration with other Google services. Instead of managing a separate platform, recordings are automatically saved to the meeting organizer's Google Drive and linked directly within the Google Calendar event, making access incredibly straightforward for all attendees.

This native recording functionality isn't available on all plans. It's a premium feature included with most paid Google Workspace subscriptions (like Business Standard/Plus and Enterprise) and select Google One plans. Once enabled, starting a recording is as simple as clicking a button within the meeting interface, with generous limits of up to 8 hours per session.

Key Features and User Experience

Google Meet’s user experience is clean and intuitive, fitting perfectly with the rest of the Google Workspace design language. The platform provides fine-grained control for administrators, who can manage permissions to determine who is allowed to record meetings within the organization. This provides an excellent layer of governance for businesses.

• Pros: Its tight integration with Google Drive and Calendar simplifies sharing and storage. The interface is familiar to anyone who uses Google products, and admin controls are robust for organizational management.

• Cons: The biggest drawback is that recording is a premium, paid feature and is not available on free or basic plans. Mobile users also face limitations when it comes to initiating recordings.

• Website: https://workspace.google.com/products/meet/

5. Webex by Cisco

Webex is a long-standing player in the video conferencing space, known for its enterprise-grade security and robust feature set. For those seeking a reliable app for recording meetings, particularly in regulated industries, Webex offers a compelling and secure solution. It provides a clear distinction between its free and paid offerings, making it easy to choose the right plan.

Like its competitors, Webex offers local recording directly to your desktop computer as a standard MP4 file on its free plan. Upgrading to a paid tier unlocks unlimited cloud recording, which is a significant advantage for teams that generate a lot of meeting content. These cloud recordings come with automated transcripts and, on higher-tier plans, AI-powered meeting summaries, perfect for quickly catching up on key takeaways.

Key Features and User Experience

Recording a meeting in Webex is straightforward, with clear controls available within the meeting interface. The ability to configure recording layouts gives you control over the final video's appearance. Its strength lies in its security, boasting FedRAMP compliance, which is a critical consideration for government, finance, and healthcare sectors.

• Pros: The platform’s strong compliance and security posture is a major plus. It offers robust admin controls, and the unlimited cloud recording on paid plans is a fantastic value.

• Cons: Accessing valuable features like transcripts and AI summaries requires a paid subscription. Additionally, processing times for large cloud recordings can sometimes be slower than desired.

• Website: https://www.webex.com

6. GoTo Meeting

GoTo Meeting is a long-standing player in the video conferencing space, known for its business-focused features and reliability. It serves as an excellent app for recording meetings, particularly for organizations that need straightforward, all-in-one solutions without juggling multiple subscriptions for transcription or storage.

The platform offers both local and cloud recording, but its value shines brightest on the Business plan, which includes unlimited cloud recording and automated transcriptions. This integration is a huge advantage, allowing teams to capture, store, and review meeting content seamlessly. Security features like meeting locks and password protection also ensure your recorded conversations remain confidential.

Key Features and User Experience

Initiating a recording in GoTo Meeting is simple, with controls readily accessible during a call. The automated transcription feature saves significant time, delivering a searchable text version of the discussion shortly after the meeting ends. This is perfect for referencing key decisions or action items without re-watching the entire video.

• Pros: The Business tier's offer of free unlimited recording and transcription provides exceptional value and simplifies workflows. Its pricing is transparent, and the platform is known for its stability.

• Cons: Many of the most attractive features are reserved for the higher-priced tiers. Additionally, administrators can disable cloud recording, which might be a hurdle in some corporate environments.

• Website: https://www.goto.com/meeting

7. RingCentral Video (and RingEX)

RingCentral Video, bundled with RingEX plans, stands out as an all-in-one app for recording meetings by combining video conferencing, telephony, and team messaging in a single interface. Host-initiated recording automatically captures sessions, while AI-generated summaries, keyword highlights, and full transcripts remove the headache of manual note-taking.

On Pro+ plans you get 10 GB of cloud recording storage per user, plus support for up to 200 participants—perfect for academic webinars or large team presentations. RingEX business bundles layer in unlimited phone calls and persistent messaging, so every conversation stays in context. Enabling auto-record under meeting settings ensures you never miss a critical stakeholder update.

Key Features and User Experience

Recording starts with a single click of the “Record” button in the desktop or browser app. Once the meeting ends, AI insights appear alongside the replay, surfacing action items and key terms. The unified communication interface means you can follow up via chat or phone without switching tools.

• Pros: Generous free meetings, integrated messaging and telephony, AI-driven summaries attached to recordings

• Cons: Cloud recording only on Pro+ tier, RingEX pricing varies by user count and feature set

• Website: https://www.ringcentral.com/video.html

8. Otter.ai

Otter.ai takes a different approach, acting as an AI meeting assistant rather than just a simple app for recording meetings. It integrates directly with your calendar and can automatically join Zoom, Google Meet, and Microsoft Teams calls to record, transcribe, and summarize the conversation in real-time. This makes it an incredibly powerful tool for anyone who wants to focus on the discussion without worrying about taking notes.

Its strength lies in turning spoken words into actionable, searchable data. The platform generates live transcripts that you can share and collaborate on, and its AI creates concise summaries with key takeaways. It also offers Otter AI Chat, allowing participants to ask questions about the meeting content without interrupting the flow. You can learn more about the evolution of speech-to-text technology to understand how tools like Otter.ai have become so advanced.

Key Features and User Experience

Setting up Otter.ai is straightforward: you connect your calendar, and the "OtterPilot" handles the rest. During the meeting, you can see the live transcript unfold, highlight important points, and add comments. It supports multiple languages, including French and Spanish, broadening its utility for international teams.

• Pros: The AI-powered summaries and real-time transcription are game-changers for productivity. Its seamless integration with major video conferencing platforms makes it a popular and easy-to-use AI notetaker.

• Cons: The free and lower-tier plans come with strict limits on transcription minutes, which can be quickly exhausted. Advanced security and compliance features are reserved for the more expensive Enterprise plans.

• Website: https://otter.ai

9. Fireflies.ai

Fireflies.ai goes beyond simple recording by acting as an AI notetaker that joins your meetings to transcribe and analyze the conversation. This app for recording meetings connects with platforms like Zoom, Google Meet, and Microsoft Teams, providing a centralized hub for all your call data, regardless of the conferencing tool you use. Its major strength lies in automating post-meeting workflows, from generating summaries to syncing action items with your project management tools.

The platform is designed for teams that rely on detailed call analysis, particularly in sales and customer relations. After a call, Fireflies provides searchable transcripts in over 69 languages, AI-powered summaries, and soundbites for sharing key moments. The AI assistant, ‘AskFred’, can even answer questions about your past conversations, making it a powerful knowledge base.

Key Features and User Experience

Setting up Fireflies is as simple as connecting your calendar; the AI assistant will automatically join scheduled meetings. The dashboard is intuitive, organizing recordings and transcripts for easy searching and review. The platform’s true power is unlocked through its extensive integrations with CRMs, Slack, and Zapier, which streamline data flow and follow-up tasks.

• Pros: Generous storage on Business and Enterprise plans makes it great for high-volume users. The robust workflow integrations are a huge time-saver for sales and customer-facing teams.

• Cons: Advanced AI features and many key integrations are gated behind paid tiers. The free plan has limited transcription credits and storage, making it more of a trial than a long-term solution.

• Website: https://fireflies.ai

10. Fathom

Fathom is a popular and highly-rated free AI meeting assistant that works seamlessly with Zoom, Google Meet, and Microsoft Teams. It stands out by offering a surprisingly robust free tier, making it an excellent app for recording meetings for individuals or small teams who want powerful features without an initial investment. It automatically records, transcribes, and summarizes your calls, saving you from manual note-taking.

The platform is designed for efficiency, providing instant access to searchable recordings with unlimited storage, even on the free plan. Once a meeting ends, Fathom quickly generates summaries and allows you to create highlight clips or playlists to share key moments. While the free version is generous, paid tiers unlock advanced AI capabilities like automated action items and deeper integrations. For those interested in the details of converting speech to text, you can find more information about how to transcribe interviews.

Key Features and User Experience

Fathom’s user experience is one of its strongest selling points, often praised for its simplicity and fast turnaround times. The AI-generated summaries are easy to read and integrations with CRM platforms, Slack, and Zapier streamline workflows by automatically syncing meeting notes and action items.

• Pros: The free plan for individual users is exceptionally strong. It’s highly reviewed for its ease of use and the speed at which it delivers recordings and summaries is impressive.

• Cons: Many of the most advanced AI features, like automated follow-ups, are limited on the free tier and require a paid subscription for full access.

• Website: https://www.fathom.video

11. Avoma

Avoma goes beyond simple meeting recording, positioning itself as a full-fledged conversation intelligence platform. It’s designed for revenue-focused teams like sales and customer success who need to analyze, coach, and improve their interactions. It automatically records and transcribes meetings, but its real power lies in its AI-driven analysis.

This app for recording meetings integrates deeply with your CRM to connect conversations directly to deals and customer accounts. It provides AI-generated notes, summaries, and scores conversations based on key topics and talk patterns. This makes it an invaluable tool for managers who want to understand team performance and provide data-driven coaching without sitting in on every single call.

Key Features and User Experience

Avoma’s interface is built around workflows, connecting agenda templates, live meeting notes, and post-call analysis in one centralized hub. The platform offers robust admin analytics, allowing leaders to track metrics like topic trends, talk-to-listen ratios, and filler word usage across the entire team, making it a powerful coaching resource.

• Pros: Its end-to-end workflow, from recording to CRM update, is seamless. The pipeline and coaching capabilities for revenue teams are exceptionally strong and provide actionable insights.

• Cons: The price point is significantly higher than simple notetakers, making it less suitable for individuals or teams with basic needs. Its comprehensive feature set can be overwhelming if you're not a sales or customer success team.

• Website: https://www.avoma.com

12. tl;dv

If you need a smart assistant that does more than just record, tl;dv is a fantastic app for recording meetings with a powerful AI twist. Designed as an AI notetaker for Zoom, Google Meet, and Microsoft Teams, it focuses on automating summaries, pulling out key insights, and even helping with sales coaching, turning your recorded conversations into actionable data.

The standout feature of tl;dv is its generous free tier, which offers unlimited recordings and transcripts. This makes it an incredibly accessible entry point for individuals or small teams looking to capture every detail without an initial investment. The platform then uses AI to generate concise meeting notes and even create reports that synthesize information from multiple meetings over time.

Key Features and User Experience

Using tl;dv is straightforward: its bot joins your meeting like an attendee and handles the recording and transcribing in the background. After the call, you receive a link to the recording along with the AI-generated summary. The user experience is built around efficiency, helping you quickly find important moments and share them with colleagues through integrations with tools like Slack and CRM systems.

• Pros: The free plan is one of the most robust available, offering unlimited recordings. It works seamlessly across all major video conferencing platforms and delivers fast, useful AI-powered summaries.

• Cons: To unlock its most powerful features, such as advanced sales analytics and deeper CRM integrations, you'll need to upgrade to a paid plan. Pricing tiers should be double-checked on their site for the latest details.

• Website: https://tldv.io

Meeting Recording Apps Feature Comparison

Making Your Final Choice: Which Meeting Recorder is Right for You?

Key Takeaways

Across our 12 tools, “app for recording meetings” takes on many shapes and power levels. From native recorders in Zoom or Microsoft Teams to AI-driven assistants like Otter.ai and Avoma, each option brings unique strengths in transcription, privacy, and integrations. Your top considerations should be accuracy, ease of use, data security, and pricing.

“Choose a tool that matches your existing workflow, so you spend less time switching apps and more time focusing on conversation.”

Match Your Needs to Features

• For seamless ecosystem integration

  • Google Meet or Microsoft Teams, if you already use Workspace or 365

  • Benefit: One-click recording, auto storage in your cloud

• For AI summaries and action items

  • Avoma, Fathom, Fireflies.ai

  • Benefit: Automated notes, CRM hooks, speaker tagging

• For local processing and privacy

  • MurmurType on Mac devices

  • Benefit: No cloud upload, encrypted transcripts

• For budget-friendly transcriptions

  • Otter.ai or tl;dv

  • Benefit: Free tiers, pay-as-you-go options

Implementation Tips

1. Start with a trial

   • Most services offer free trials or limited free plans

   • Test in a real meeting to gauge transcription speed and accuracy

2. Define your workflow

   • Will you review minutes in Slack, email, or a CRM?

   • Ensure the recorder integrates with your communication channels

3. Plan storage and compliance

   • Confirm how long recordings live and where they store

   • Check GDPR or HIPAA compliance if you handle sensitive data

Next Steps

1. List your must-have and nice-to-have features

2. Shortlist 2–3 tools that align with your ecosystem and budget

3. Run 1–2 pilot meetings, comparing transcription quality and ease of setup

4. Gather feedback from your team on usability and clarity

Final Thought

Selecting the right app for recording meetings is more than just pushing “record.” It’s about capturing clarity, boosting collaboration, and preserving institutional knowledge. By matching tool capabilities to your specific use cases, you transform every meeting into a searchable, actionable asset.

Good luck exploring your options—your next productive session is just a click away!